Essential Legal Documents to Prepare Before College
As your teen heads off to college, the checklist often focuses on dorm supplies, textbooks, and class schedules. However, one of the most overlooked—but vitally important—preparations is ensuring the right legal documents are in place. Once your child turns 18, you no longer have automatic access to their medical, educational, or financial information. Here’s a guide to the key legal documents every college-bound student should consider, along with additional tips to ensure a smooth transition.
Health Care (Medical) Power of Attorney
A Health Care Power of Attorney (POA) authorizes a trusted adult—typically a parent—to make medical decisions on the student’s behalf if they are unable to do so themselves. This document also grants access to medical records and allows communication with healthcare providers. Requirements for this form vary by state; some require notarization, while others do not. It’s important to check the laws in the state where your child will attend college. Some schools may offer this form during onboarding, but not all do, so it’s wise to be proactive.
HIPAA Authorization
The Health Insurance Portability and Accountability Act (HIPAA) protects the privacy of medical records. Without a signed HIPAA authorization, healthcare providers cannot share information about your child’s medical condition or treatment—even with parents. This document allows parents or other designated individuals to access medical information in case of emergency. Students can also specify the level of information they are comfortable sharing, providing flexibility and control over their privacy.
Having copies of important documents like a passport are often needed in college
FERPA Authorization
The Family Educational Rights and Privacy Act (FERPA) protects the privacy of students’ educational records once they turn 18. Under FERPA, colleges cannot release information such as grades, tuition statements, or disciplinary records to anyone—including parents—without the student’s written consent. This also applies to medical records maintained by campus health clinics, which are considered educational records and not covered by HIPAA. Discuss as a family whether your student wants to grant access to these records, as this form is optional and may not be right for every family.
Additional Legal and Practical Documents to Consider and Final Tips
Copies of Important Identification
Ensure your student has a valid driver’s license or state ID, passport (especially if studying abroad), and copies of their Social Security card and insurance cards.
Insurance Documentation
Make sure your student has access to health insurance information and understands how to use it. If they are covered under a family plan, provide copies of the insurance card and know how to find in-network providers near campus.
Store Documents Securely:
Keep originals in a safe place and provide copies to your student and any designated agents.
